Have you felt frustrated or overwhelmed when implementing project information management software (PIMS) and need help figuring out where to start? A successful implementation is crucial – it ensures everything is set up perfectly for your construction projects or operations.
Author
Scenario
Content Team
While it is the job of a software service provider like Scenario to guide you through the implementation and adoption process, there are specific steps you can take to smooth things out. Here are our top recommendations for your preparation for implementation:
Benefits of Digital Tender Management
- Designate an Internal Team to Manage Software:
Your internal team acts as the coordinator within your projects and organisations, bridging the gap between your internal team and vendors. This team, often from the document control, quality assurance, or technology departments, understands your processes and policies and communicates effectively with software providers. - Engage Key Stakeholders for Requirements Discussion:
Depending on your objectives, the software may be used by project teams, other internal staff, and external users (e.g. Consultants, Contractors or Vendors). It’s essential to identify key stakeholders who influence the requirements of processes, data structures, and security settings, such as document metadata, workflows, and access to different data types. - Document Your Current Project Processes:
Detail the steps of your current project processes. This helps define the data to be captured and the processes and workflows to be digitised. - Prepare a Repository of Existing Documents and Data (Historical Data Migration):
Historical data is always present and needs to be digitised. Preparing this repository in advance can streamline the implementation process. - Adopt an Open-to-Change Mindset:
Embracing change is necessary as digital solutions help you streamline operations and boost productivity and efficiency. Keeping an open-to-change mindset during the implementation stage, rather than later, can ease the adoption of new solutions.
Conclusion
Scenario’s experienced implementation team is with you every step of your solution implementation process. Embarking on a software implementation journey can be daunting, but the right preparation and mindset can lead to significant improvements in your PIMS software implementation. Remember, the goal is to enhance the productivity and efficiency of your projects or organisations, paving the way for future growth and success.