Customer Success Story
HABIB Enhances Portfolio Visibility and Decision-Making with Scenario
CLIENT
HABIB:
Leading Property Developer in Saudi Arabia
BACKGROUND
HABIB manages a diverse portfolio of large-scale real estate projects, in which multiple stakeholders, including contractors, consultants, developers, and authorities, must collaborate while maintaining strict compliance and meeting timelines.
As the organisation’s project portfolio expanded, the complexity of coordinating planning, progress tracking, approvals and reporting across different teams and systems increased significantly.
To maintain alignment between execution and strategic objectives, HABIB required stronger governance, greater transparency and faster, data-driven decision-making across all projects.
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CHALLENGES
Before adopting Scenario, managing projects at HABIB required navigating fragmented systems and inconsistent data across multiple stakeholders. Project information was spread across consultant reports, internal updates and manual records, which meant significant time was spent validating and consolidating data before it could be used for decision-making. This not only slowed down reporting cycles but also reduced the ability to respond proactively to emerging issues.
At the operational level, reliance on manual logs and spreadsheets created duplication, errors and ongoing follow-up across teams. Document version control was difficult to maintain, resulting in delays and inconsistencies that affected coordination between stakeholders. Without a unified platform, teams lacked a single, consistent view of project performance, making it challenging to detect risks early or maintain alignment across a growing and complex portfolio.
SOLUTIONS
HABIB implemented Scenario as a centralised project information management platform to bring together planning, progress tracking, document control and stakeholder collaboration into a single, integrated environment. By consolidating previously fragmented processes, Scenario provided a unified dashboard where all project data could be accessed in real time, enabling teams to work from a consistent and reliable source of information.
The platform standardised workflows and approvals across projects, ensuring that processes were aligned with company-wide governance while reducing variability between teams. Automated workflows and system-driven notifications streamlined coordination, while structured data inputs improved accuracy and completeness. With integrated planning and progress tracking, HABIB was able to connect execution activities directly with portfolio-level oversight, creating a clearer and more cohesive view of performance across all projects.
Key Processes Managed by Scenario including:
- Portfolio Planning & Master Plan Integration
- Progress Tracking & Performance Monitoring
- Document Control & Transmittal Tracking
- Workflow Automation & Approvals
- Stakeholder Collaboration
- Reporting & Dashboard Visibility
OUTCOMES
1. Proactive Portfolio Control with Real-Time Insight
HABIB transitioned from fragmented, reactive reporting to a proactive approach to portfolio management. With real-time visibility across projects, teams can now evaluate performance, track deviations and identify potential risks earlier, enabling more informed and timely decisions.
2. Faster, More Confident Decision-Making
Decisions are now driven by consistent, real-time performance indicators rather than delayed or manually consolidated reports. This shift has improved both the speed and accuracy of decision-making, allowing management to focus on forward-looking actions instead of reconciling past data.
3. Streamlined Processes and Improved Data Quality
By moving away from manual processes and spreadsheets to a unified digital system, HABIB has strengthened data accuracy, reduced duplication and accelerated approvals. Teams now operate within standardised workflows, improving coordination while reducing the need for manual follow-ups and rework.
- Deputy CEO - Projects
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HABIB Enhances Portfolio Visibility and
Decision-Making with Scenario
CLIENT
HABIB:
Leading Property Developer in Saudi Arabia
- Deputy CEO - Projects
BACKGROUND
HABIB manages a diverse portfolio of large-scale real estate projects, in which multiple stakeholders, including contractors, consultants, developers, and authorities, must collaborate while maintaining strict compliance and meeting timelines.
As the organisation’s project portfolio expanded, the complexity of coordinating planning, progress tracking, approvals and reporting across different teams and systems increased significantly.
To maintain alignment between execution and strategic objectives, HABIB required stronger governance, greater transparency and faster, data-driven decision-making across all projects.
CHALLENGES
Before adopting Scenario, managing projects at HABIB required navigating fragmented systems and inconsistent data across multiple stakeholders. Project information was spread across consultant reports, internal updates and manual records, which meant significant time was spent validating and consolidating data before it could be used for decision-making. This not only slowed down reporting cycles but also reduced the ability to respond proactively to emerging issues.
At the operational level, reliance on manual logs and spreadsheets created duplication, errors and ongoing follow-up across teams. Document version control was difficult to maintain, resulting in delays and inconsistencies that affected coordination between stakeholders. Without a unified platform, teams lacked a single, consistent view of project performance, making it challenging to detect risks early or maintain alignment across a growing and complex portfolio.
SOLUTIONS
HABIB implemented Scenario as a centralised project information management platform to bring together planning, progress tracking, document control and stakeholder collaboration into a single, integrated environment. By consolidating previously fragmented processes, Scenario provided a unified dashboard where all project data could be accessed in real time, enabling teams to work from a consistent and reliable source of information.
The platform standardised workflows and approvals across projects, ensuring that processes were aligned with company-wide governance while reducing variability between teams. Automated workflows and system-driven notifications streamlined coordination, while structured data inputs improved accuracy and completeness. With integrated planning and progress tracking, HABIB was able to connect execution activities directly with portfolio-level oversight, creating a clearer and more cohesive view of performance across all projects.
Key Processes Managed by Scenario including:
- Portfolio Planning & Master Plan Integration
- Progress Tracking & Performance Monitoring
- Document Control & Transmittal Tracking
- Workflow Automation & Approvals
- Stakeholder Collaboration
- Reporting & Dashboard Visibility
OUTCOMES
1. Proactive Portfolio Control with Real-Time Insight
HABIB transitioned from fragmented, reactive reporting to a proactive approach to portfolio management. With real-time visibility across projects, teams can now evaluate performance, track deviations and identify potential risks earlier, enabling more informed and timely decisions.
2. Faster, More Confident Decision-Making
Decisions are now driven by consistent, real-time performance indicators rather than delayed or manually consolidated reports. This shift has improved both the speed and accuracy of decision-making, allowing management to focus on forward-looking actions instead of reconciling past data.
3. Streamlined Processes and Improved Data Quality
By moving away from manual processes and spreadsheets to a unified digital system, HABIB has strengthened data accuracy, reduced duplication and accelerated approvals. Teams now operate within standardised workflows, improving coordination while reducing the need for manual follow-ups and rework.